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CITY OF SOUTH PASADENA
CITY COUNCIL

AGENDA

REGULAR COUNCIL MEETING
WEDNESDAY, OCTOBER 7, 2026, AT 7:00 PM

AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS
1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030

 

NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY

The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. 

 

Public participation may be made as follows:

Meeting may be viewed at:

  1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or
  2. Click on the following unique Zoom meeting link:
    https://us06web.zoom.us/j/82599992830 or
  3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

CALL TO ORDER    

CALL TO ORDER: Mayor Sheila Rossi

ROLL CALL

ROLL CALL: Mayor Sheila Rossi
  Mayor Pro Tem Omari Ferguson
  Councilmember Michael A. Cacciotti
  Councilmember Jon Primuth
  Councilmember Janet Braun

PLEDGE OF ALLEGIANCE:

PLEDGE OF ALLEGIANCE: Mayor  Sheila Rossi

PUBLIC COMMENT GUIDELINES

The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed.

Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following:
1) Name (optional), and
2) Agenda item you are submitting public comment on.
3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day.

PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed.

Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).
Staff may be asked to follow up on such items.

PRESENTATIONS

1.

RECOGNITION OF SOUTH PASADENA COMMUNITY GARDEN
 
2.

PROCLAIMING SEPTEMBER 15 - OCTOBER 15, 2026, AS HISPANIC AMERICAN HERITAGE MONTH IN THE CITY OF SOUTH PASADENA
 

CLOSED SESSION ANNOUNCEMENTS

3.

CLOSED SESSION ANNOUNCEMENTS
 

PUBLIC COMMENT

4.

PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS)
 

CHANGES TO THE AGENDA

5.

REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA 
 

CONSENT CALENDAR

OPPORTUNITY TO COMMENT ON CONSENT CALENDAR
Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate.

6.

CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $613,425.49; GENERAL CITY WARRANTS IN THE AMOUNT OF $815,376.11; ONLINE PAYMENTS IN THE AMOUNT OF $180,753.29; VOIDS IN THE AMOUNT OF ($0); PAYROLL IN THE AMOUNT OF $2,322,783.94
 

Recommendation

It is recommended that the City Council approve the Warrants as presented.

7.

CONSIDERATION OF APPROVAL OF THE SPECIAL MEETING MINUTES AND ADJOURNED REGULAR MEETING MINUTES FOR SEPTEMBER 22, 2026
 

Recommendation

It is recommended that the City Council approve the minutes of the September 22, 2026, Special and Adjourned Regular City Council Meetings.

8.

CONSIDERATION OF AN APPROVAL OF AMENDMENT NO. 2 TO MEASURE R FUNDING AGREEMENT WITH LA METRO FOR THE HUNTINGTON DRIVE AND FREMONT AVENUE CORRIDOR IMPROVEMENTS PROJECT AND ADOPTION OF RESOLUTION NO. 8033 AMENDING THE FISCAL YEAR 2026-2027 CAPITAL IMPROVEMENT PROGRAM BUDGET APPROPRIATING $30,000,000 TO THE PROJECT BUDGET
 

Recommendation

It is recommended that the City Council:

  1. Approve Amendment No. 2 to the Measure R Funding Agreement with LA Metro for the Huntington Drive and Fremont Avenue Corridor Improvements Project (Attachment No. 1); and
  2. Authorize the City Manager to execute Amendment No. 2 to the Measure R Funding Agreement with LA Metro for the Huntington Drive and Fremont Avenue Corridor Improvements Project; and
  3. Adopt Resolution No. 8033  (Attachment No. 2) amending the Fiscal Year 2026-2027 Capital Improvement Program budget to appropriate an additional $30,000,000 to the Project budget.
9.

CONSIDERATION OF APPROVAL OF AN AMENDMENT TO AN AGREEMENT WITH AVANT-GARDE, INC. TO EXTEND ON-CALL PROGRAM MANAGEMENT SUPPORT SERVICES, FOR A NEW TOTAL CONTRACT AMOUNT OF $94,000.
 

Recommendation
  1. Approve First Amendment to the Professional Services Agreement with Avant-Garde, Inc. for on-call administrative support and sustainability assistance, increasing the contract by $65,000 from $29,000 to a new not-to-exceed amount of $94,000 through June 30, 2027; and
  2. Authorize the City Manager to execute the amendment and all related documents.
10.

CONSIDERATION OF APPROVAL OF THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES FOR ADDITIONAL ENGINEERING DESIGN SERVICES RELATED TO THE HUNTINGTON DRIVE AND FREMONT AVENUE CORRIDOR IMPROVEMENTS PROJECT, INCREASING THE AMOUNT BY $3,341,953, FOR A NEW TOTAL CONTRACT NOT-TO-EXCEED AMOUNT OF $5,782,114
 

Recommendation

It is recommended that the City Council approve an amendment to the Professional Services Agreement (PSA) (Attachment No. 1) with Kimley-Horn and Associates (KHA), in final form approved by the City Attorney, for additional engineering design services related to the Huntington Drive and Fremont Avenue Corridor Improvements Project for a new not to exceed total of $5,782,114 ($4,802,535 base fee, plus $480,254 contingency and $499,325 optional tasks).

11.

CONSIDERATION OF APPROVAL OF THE MEASURE R FUNDING AGREEMENT WITH LA METRO FOR THE NORTH SOUTH CORRIDOR INTELLIGENT TRANSPORTATION SYSTEMS DEPLOYMENT FOR THE FAIR OAKS AVENUE PROJECT RABA01-5071 (024) AND ADOPTION OF RESOLUTION NO. 8032 AMENDING THE FISCAL YEAR 2026-2027 CAPITAL IMPROVEMENT PROGRAM BUDGET APPROPRIATING $10,000,000 TO THE PROJECT BUDGET
 

Recommendation

It is recommended that the City Council:

  1. Approve a Measure R Funding Agreement with LA Metro for the North South Intelligent Transportation Systems Deployment on Fair Oaks Avenue Project (Attachment No. 1); and
  2. Authorize the City Manager to sign the Measure R Funding Agreement with LA Metro for the North South Intelligent Transportation Systems Deployment on Fair Oaks Avenue Project; and
  3. Adopt Resolution No. 8032  (Attachment No. 2) amending the Fiscal Year 2026-2027 Capital Improvement Program budget to appropriate $10,000,000 to the Project budget.
12.

CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION FOR THE LIBRARY NORTHEAST RAMP PROJECT NO. 5149, AND AUTHORIZE RELEASE OF RETENTION PAYMENT TO RAMCO GENERAL ENGINEERING CONTRACTORS INC. IN THE AMOUNT OF $4,167.35
 

Recommendation

It is recommended that the City Council:

  1. Accept the Library Northeast Ramp Lighting Project (Project No. 5149) as complete; and 
  2. Authorize the recordation of the Notice of Completion (NOC) (Attachment No. 1) with the Los Angeles County Registrar-Recorder/County Clerk; and
  3. Authorize release of retention payment to Ramco General Engineering Contractors, Inc. (Contractor) in the amount of $4,167.35.
13.

CONSIDERATION OF ADOPTION OF RESOLUTION NO. 8035 APPROVING THE ANNUAL LIBRARY SPECIAL TAX REPORT AND AUTHORIZING THE COLLECTION OF THE TAX AT THE FISCAL YEAR 2026-2027 RATES
 

Recommendation

It is recommended that the City Council:


1. Adopt Resolution No. 8035 (Attachment No.1) approving the Library Special Tax Annual Report; and
2. Authorize the collection of the Tax by the County of Los Angeles at the rates established for Fiscal Year 2026-2027.

14.

APPROVAL OF A FIRST AMENDMENT TO EXTEND THE MAINTENANCE AGREEMENT WITH ACCO ENGINEERED SYSTEMS, INC. FOR HVAC MAINTENANCE AND REPAIR SERVICES AND INCREASE THE COMPENSATION FOR THE EXTENDED TERM; RATIFY THE EMERGENCY HVAC SERVICES AND FIND THAT EXTENSION OF THE AGREEMENT IS IN THE BEST INTEREST OF THE CITY 
 

Recommendation

It is recommended that the City Council:

  1. Approve the First Amendment (Attachment 1) to the Maintenance Agreement with ACCO Engineered Systems, Inc. (Attachment 2), extending the term through June 30, 2027, incorporating the Fiscal Year (FY) 2026–27 rates, and increasing the agreement maximum by $209,715.94, from $150,000 to a cumulative amount not to exceed $359,715.94, including $58,647.94 for urgent HVAC services performed in July 2026 and $151,068.00 in contract authority for routine maintenance and future on-call repairs for the remainder of FY 2026–27; authorize the City Manager to execute the amendment, subject to approval as to form by the City Attorney; 
  2. Ratify emergency HVAC services performed in July 2026 in an amount not to exceed $58,647.94; and
  3. Find that extension of the Agreement with ACCO Engineered Systems, Inc., for an additional year without competitive bidding is in the best interest of the City to ensure continued HVAC maintenance and repair services based on operational continuity and ACCO’s familiarity with the City’s Pelican control system.
15.

CONSIDERATION OF APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH W.G. ZIMMERMAN ENGINEERING, INC. FOR FY 2026-2027 ENGINEERING SERVICES, FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $150,000 
 

Recommendation

It is recommended that the City Council: 

  1. Approve Amendment No. 1 (Attachment 1) to the Professional Services Agreement with W.G. Zimmerman Engineering, Inc. for Fiscal Year (FY) 2026-2027 engineering services, increasing the contract from $29,000 to a new total not-to-exceed amount of $150,000.
  2. Authorize the City Manager to execute the amendment and all related documents.
16.

CONSIDERATION OF AWARD OF ON-CALL CITYWIDE SEWER AND STORM DRAIN REPAIR AND MAINTENANCE SERVICES CONTRACT TO W.A. RASIC CONSTRUCTION COMPANY, INC., GRBCON, INC., AND FERREIRA CONSTRUCTION CO. INC. FOR FISCAL YEARS 2026–27 THROUGH 2028–29.
 

Recommendation

It is recommended that the City Council:

  1. Award an on-call citywide sewer and storm drain repair services maintenance services contracts to W.A. Rasic Construction Company, Inc.; GRBCON, Inc.; and Ferreira Construction Co. Inc. dba Ferreira Coastal Construction Co. (Contractors) for Fiscal Year (FY) 2026-2027 and 2028-2029;
  2. Authorize the City Manager to finalize and execute the maintenance contracts and related documents in forms approved by the City Attorney (Attachment No. 1 through 3);
  3. Reject all other proposals received; and
  4. Approve the Purchase Orders and authorize the City Manager to execute Purchase Orders to the listed Contractors on an as-needed basis in a cumulative not-to-exceed amount of $200,000 for all contracts combined for FY 2026-2027.
17.

APPROVAL OF A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRE ELEVATOR CORPORATION FOR CITYWIDE ELEVATOR MAINTENANCE AND ON-CALL REPAIR SERVICES. 
 

Recommendation

It is recommended that City Council:

 

  1. Approve the First Amendment to the Professional Services Agreement with TRE Elevator Corporation for citywide elevator maintenance and on-call repair services, extending the agreement through June 30, 2027, and increasing the contract amount by $24,900, from $26,400 to a total not-to-exceed amount of $51,300; and
  2. Authorize the City Manager, or designee, to execute the First Amendment and any other documents necessary to implement the agreement.
18.

CONSIDERATION OF THE AWARD OF A CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. IN AN AMOUNT NOT TO EXCEED $413,810 FOR THE FY26-27 RESIDENTIAL SLURRY SEAL PROJECT (PROJECT NO. 5242)
 

Recommendation

It is recommended that the City Council:

 

  1. Approve the plans and specifications (Attachment No. 1) for the FY26-27 Residential Slurry Seal Project (Project);
  2. Award a construction contract (Attachment No. 2) to Roy Allan Slurry Seal, Inc. for construction services for the Project not to exceed $413,810.00, including the proposed bid amount of $344,843.00 and a 20% contingency of $68,967.00; and
  3. Reject all other bids received;
  4. Find that the Project is categorical exempt from CEQA pursuant to Section 15301, Class 1 "existing facilities." and;
  5. Authorize the City Manager to execute the Contract and all related documents. 
19.

CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO A TASK ORDER WITH NINYO & MOORE FOR GEOTECHNICAL AND MATERIALS TESTING SERVICES RELATED TO THE FISCAL YEAR 2019-20 STREET IMPROVEMENT PROJECT, INCREASING THE TOTAL CONTRACT AMOUNT TO $100,900.50
 

Recommendation

It is recommended that the City Council:

  1. Approve the Second Amendment (Attachment No. 1) to the task order with Ninyo & Moore for geotechnical and materials testing services related to the Fiscal Year (FY) 19-20 Street Improvement Project, increasing the total not-to-exceed amount by $47,865.50, for a new total contract amount of $100,900.50.
  2. Authorize the City Manager to execute the amendment and all related documents.
20.

CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO TASK ORDER NO. 2 WITH NV5, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE FY 2019-20 STREET IMPROVEMENT PROJECT, INCREASING THE TOTAL CONTRACT AMOUNT TO $413,786
 

Recommendation

It is recommended that the City Council:

  1. Approve the Second Amendment (Attachment 1) to Task Order No. 2 with NV5, Inc. for Construction Management and Inspection Services for the Fiscal Year (FY) 2019-2020 Street Improvement Project, increasing the total not-to-exceed amount by $61,465, for a new total contract amount of $413,786.
  2. Authorize the City Manager to execute the amendment and all related documents.
21.

RECEIVE THE ANNUAL STATUS REPORT ON FIVE (5) ACTIVE MILLS ACT CONTRACTS, ACCEPT THE UPDATED 10-YEAR WORK PLANS, AND CONTINUE RENEWAL OF THE CONTRACTS
 

Recommendation

It is recommended that the City Council: 

  1. Receive and file the report;
  2. Accept the updated 10-year work plans for the four contracts in Group 3 and continue renewal of those contracts;
  3. Accept the new 10-year work plan and approve and renew the contract for 851 Lyndon Street in the form approved by the City Attorney.

PUBLIC HEARING

22.

CONSIDERATION OF ADOPTION RESOLUTION NO. 8037 TO AMEND THE MASTER FEE SCHEDULE TO UPDATE FILM OFFICE, FIRE DEPARTMENT, AND COMMUNITY SERVICES DEPARTMENT FEES
 

Recommendation

It is recommended that the City Council adopt Resolution No. 8037 amending Resolution No. 8000, updating the Master Fee Schedule including Film Permit fees, Fire Department fees, and Community Services Department facility rental and program fees, as set forth in Exhibit A.

ACTION/DISCUSSION

23.

DISCUSS A REQUEST FROM STAFF REGARDING A CITY COUNCIL AD HOC COMMITTEE RELATED TO THE CITY’S PREPARATION FOR THE 2028 OLYMPIC AND PARALYMPIC GAMES AND THE SCOPE OF THE COMMITTEE
 

Recommendation

It is recommended that the City Council:

 

  1. Discuss Staff's request to have a City Council ad hoc committee to develop recommendations for City Council consideration regarding the City’s preparation for Olympic Games; and
  2. Discuss the ad hoc committee's scope of work.
24.

CONSIDERATION TO RECEIVE AND FILE OF THE CITY COUNCIL 2026 SCORECARD UPDATE REPORT 
 

Recommendation

It is recommended that the City Council receive and file the City Council 2026 Scorecard Update Report. 

 PUBLIC COMMENT - CONTINUED

25.

CONTINUED PUBLIC COMMENT - GENERAL 

This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 
 

COMMUNICATIONS

26.

COUNCILMEMBER COMMUNICATIONS 
 
27.

CITY MANAGER COMMUNICATIONS 
 

ADJOURNMENT

FOR YOUR INFORMATION

 

 

FUTURE CITY COUNCIL MEETINGS

October 21, 2026 Regular City Council Meeting 7:00 P.M.
November 4, 2026 Regular City Council Meeting 7:00 P.M.
November 18, 2026 Regular City Council Meeting 7:00 P.M.
December 2, 2026 Regular City Council Meeting 7:00 P.M.

 

PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS

City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website:
https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas 


Regular meetings are live streamed via the internet at:
http://www.spectrumstream.com/streaming/south_pasadena/live.cfm

 

AGENDA NOTIFICATION SUBSCRIPTION

If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230.

 

ACCOMMODATIONS
The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II).
 
CERTIFICATION OF POSTING
I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on October 7, 2026, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below.
 
  10/1/2026                                                                 /S/
   Date                                                               Nikima S. Newsome, Chief City Clerk